Procurement, Admin, and Logistics (PAL) Assistant at Search for Common Ground

Roles and Responsibilities

  • Monthly stock recording and ensuring adequate stock supplies around the office as needed
  • Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
  • General administrative tasks like filing, scanning, photocopying, faxing, and answering phones.
  • Welcome guests and visitors at the reception.
  • Keep tab of the clock in-and-out book.
  • Identify key administrative and housekeeping challenges and raise the challenge with a supervisor.
  • Facilitate the purchase of office supplies.
  • Ensure that office equipment is kept in good condition.
  • Support in the management of petty cash.
  • Work closely with vendors during general maintenance of office equipment.
  • Coordinate package delivery and pickup.
  • Maintain office files.
  • Carry out terrorist checks.
  • Ensure that SFCG’s inventory list is updated on regular intervals

Qualification

  • A minimum of HND / BA / BSc holder with a good knowledge of admin functions
  • Previous experience as an Admin & Logistics Assistant or similar experience
  • Highly organized and systematic with excellent attention to detail.
  • Excellent interpersonal and communication skills, both written and oral.
  • Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;

Core Competencies:

  • Demonstrate integrity and promote SFCG values and ethical standards;
  • Promote the vision, mission, and strategic objectives of SFCG.
  • Demonstrate capacity to adapt to a multicultural context, and tolerance and respect to issues related to gender, religion, race, and nationality.
  • Treats all people fairly without favoritism and solves problems in collaborative ways.

Required Skills and Experience:

  • A pleasant demeanor
  • An attitude of honesty and integrity
  • The ability to identify and solve problems on an immediate basis
  • Fluency in oral and written English is essential;
  • Good knowledge of other local languages might be an asset.

Success Indicators?
We expect:

  • Ability to perform minor administrative tasks
  • Ability to accomplish tasks with minimal supervision
  • Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
  • Ability to perform general duties including logistics support.
  • Ability to stock and label office supplies and keep proper stock records to ensure ample supply to carry out duties.
  • Accountability
  • Attention to detail
  • Energy
  • Quality of work
  • Initiative

Required Competencies:

  • Attention to detail: The ability to process detailed information effectively and consistently
  • Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest
  • Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction
  • Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate
  • Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness

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