Roles and Responsibilities
- Monthly stock recording and ensuring adequate stock supplies around the office as needed
- Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
- General administrative tasks like filing, scanning, photocopying, faxing, and answering phones.
- Welcome guests and visitors at the reception.
- Keep tab of the clock in-and-out book.
- Identify key administrative and housekeeping challenges and raise the challenge with a supervisor.
- Facilitate the purchase of office supplies.
- Ensure that office equipment is kept in good condition.
- Support in the management of petty cash.
- Work closely with vendors during general maintenance of office equipment.
- Coordinate package delivery and pickup.
- Maintain office files.
- Carry out terrorist checks.
- Ensure that SFCG’s inventory list is updated on regular intervals
Qualification
- A minimum of HND / BA / BSc holder with a good knowledge of admin functions
- Previous experience as an Admin & Logistics Assistant or similar experience
- Highly organized and systematic with excellent attention to detail.
- Excellent interpersonal and communication skills, both written and oral.
- Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
Core Competencies:
- Demonstrate integrity and promote SFCG values and ethical standards;
- Promote the vision, mission, and strategic objectives of SFCG.
- Demonstrate capacity to adapt to a multicultural context, and tolerance and respect to issues related to gender, religion, race, and nationality.
- Treats all people fairly without favoritism and solves problems in collaborative ways.
Required Skills and Experience:
- A pleasant demeanor
- An attitude of honesty and integrity
- The ability to identify and solve problems on an immediate basis
- Fluency in oral and written English is essential;
- Good knowledge of other local languages might be an asset.
Success Indicators?
We expect:
- Ability to perform minor administrative tasks
- Ability to accomplish tasks with minimal supervision
- Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
- Ability to perform general duties including logistics support.
- Ability to stock and label office supplies and keep proper stock records to ensure ample supply to carry out duties.
- Accountability
- Attention to detail
- Energy
- Quality of work
- Initiative
Required Competencies:
- Attention to detail: The ability to process detailed information effectively and consistently
- Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest
- Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction
- Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate
- Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness
