Job Openings at Search for Common Ground (SFCG)

Job Title: Safety and Security Officer, Niger Delta – (SSO)

Location: Port Harcourt, Rivers
Employment: Type Full-Time
Work Type: On-site
Category: Operations & Administration – Africa – West

Position Summary

  • We are seeking a Safety and Security Officer who will be responsible for implementing all policies and procedures regarding security & safety and promoting its day-to-day management for Search in the Niger Delta Region on the above-mentioned project.
  • They will continuously assess the safety/security environment and devise risk reduction measures as needed in coordination with National Safety and Security Manager (SSM).
  • This full-time position is for 12 months initially, and subject to performance and funding availability, may be extended.
  • The Safety and Security Officer will be based in Port Harcourt with frequent travel to the field in Rivers, Bayelsa, and Delta States.
  • S/he will report to the National Safety and Security Manager and work closely with the Head of Program Implementation on the project as well as the Procurement & Logistic Manager.

About the Project

  • Search for Common Ground (Search), in consortium with local co-applications has proposed to implement an 18-month action with the overall goal of fostering inclusive community security approaches to address the systemic drivers of violence and criminality in Bayelsa, Delta, and Rivers States. Bringing together four leading peacebuilding and development organizations in the Niger Delta, the consortium offers a holistic, community-centered approach to addressing core drivers of criminality, violence, and conflict in the region, with a specific focus on the empowerment and inclusion of youth in the security of their respective communities in the Niger Delta.
  • The consortium partners will leverage existing relationships with the action’s diverse target groups, including at-risk youth, local communities impacted by oil production and oil bunkering, state security actors, the private sector, journalists and media actors, key civil society organizations, and policymakers at the state, regional, national, and international levels, to secure broad-based buy-in and participation in the action.
  • Overall, the project will seek to shift how relevant actors think about and approach issues of oil bunkering, criminality, and security in the Niger Delta in favor of more bottom-up, human-centered perspectives.
  • This institutional and social shift is necessary in order to sustainably reduce the prevalence of oil bunkering and other forms of criminality and violence in the region in the long term.
  • The design of the action centers around four activity streams, each addressing a systemic driver of division, violence, and criminality in Bayelsa, Rivers, and Delta States:
    • Stream 1 will foster intra-community collaboration around issues of social exclusion, lack of economic opportunity, and environmental degradation.
    • Stream 2 will build trust and collaboration between communities, the government, and security actors for more participatory, community-centered security operations.
    • Stream 3 will leverage arts- and culture-based approaches to foster social cohesion between divided communities, both online and offline.
    • Stream 4 will facilitate policy change to institutionalize community-centered security approaches at the local, state, regional, national, and international levels.

Roles and Responsibilities

  • Work closely with SSM to ensure security strategies for Search Nigeria and that response are appropriate and aligned with regional and global priorities.
  • Deliver oversight of security prevention, preparation, and response and recovery activities, particularly in their respective offices and to counter threats emerging from changing political, social, and economic situations.
  • Support in developing, reviewing, and ensuring effective implementation of the Search Nigeria Security Management Plans, SOPs/Contingency Plans, including a security plan in assigned offices, together with key staff
  • Ensure that all safety and security management systems are in line with existing Search security policy, protocol, and approach
  • Implement and ensure effective monitoring of a personnel and vehicle tracking system in each office.
  • Support the SSM in planning and implementing risk mitigation strategies (acceptance, deterrence, protection) to improve safety and security.
  • Ensure that appropriate safety and security systems are in place to provide timely and accurate security information to all staff members and visitors.
  • Provide crisis/Incident management support (evacuation and hibernation) as required.
  • Be readily available at all times to the Head of Program Implementation and field staff to advise on security developments.
  • Maintain an updated Search staff contact list and security notification tree and test the tree on a regular basis.
  • Conduct regular site visits to field sites to assess safety/security arrangements.
  • SSO will work closely with Search program staff to facilitate easy access to the program location and conduct regular security risk assessments of the Search program location and facilities.
  • The SSO will further assist the SSM in building up the capacity, awareness, and preparedness of staff to deal with security-related risks, threats, and incidents through the delivery of high-quality, regular training or briefings to staff and Search visitors within the area of responsibility
  • Supervise and liaise on a daily basis with the contracted guards to ensure the guard force is trained and aware of Search SOPs and is effectively enforcing the required regulations.

Analysis:

  • Report, analyze, and communicate the current socio-political context and the security situation, and the wider context (country, region, global trends as applicable).
  • Ensure compliance with the incident reporting system, prepare weekly reports for the Field offices and update data on available incident data tools, and ensure that the incident register is updated regularly.
  • Conduct ongoing threat assessments and compile daily/weekly situation reports/monthly security analyses and ensure that the information is shared in a timely manner.

Networking:

  • She/he will develop a wide web of relevant contacts of stakeholders to engage with positively to address access challenges, collate and disseminate relevant security information
  • Attend security & emergency-related briefings and meetings and share security-related information with third-party security and risk management service providers.

Education and Required Experience

  • 2-3 years of relevant experience at the national or international NGOs in safety and security functions
  • Experience in liaising with communities, civilians, police, and/or military government authorities as well as with regional institutions preferred.
  • Excellent negotiation and representation skills and the ability to work comfortably with an ethnically diverse staff in a very sensitive environment.
  • Good context analysis and report writing skills.
  • Must be Competent and literate in some of the relevant local languages of the south/south region.
  • Willingness to travel at short notice, and often in difficult circumstances.
  • Highly organized and systematic with excellent attention to detail.
  • Excellent interpersonal and communication skills, both written and oral.
  • Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
  • Ability in Training and facilitation skills using different training media
  • Ability to conduct regular mock drills in all offices (e.g. fire drill, evacuation, etc.)

Required Competencies:

  • Leading and supervising: Has the ability to influence, motivate, and enable others to contribute toward the effectiveness and success of SFCG. Is able to build trust within team and acts with integrity.
  • Accountability: Being accountable and passing on accountability for one’s own actions and those of colleagues and the organization.
  • Attention to detail: The ability to process detailed information effectively and consistently
  • Collaboration: The ability to work effectively with others in order to achieve a shared goal – even when the object at stake is of no direct personal interest possibilities.
  • Creativity: The ability to come up with original and innovative ideas and solutions, to adopt points of view outside the usual parameters.
  • Focus on Quality: Setting high quality standards and striving for continuous improvement and quality assurance.
  • Learning Ability: The ability to absorb new information readily and to put it into practice effectively
  • Adaptability: The ability to remain fully functional by adapting to changing circumstances (environment, procedures and people).

Application Closing Date
31st July, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

  • This position is only open to Nigerian nationals.
  • To apply, interested candidates should click on the link above to submit their Current Resume and Cover Letter (which includes expectations of compensation and projected start date).
  • Please compile your writing sample and resume into one document as the system only has the functionality to upload two documents per application. Incomplete applications will not be accepted.
  • Only applicants invited for an interview will be contacted. No phone calls, please.

Job Title: Sub-grants Manager

Location: Port Harcourt, Rivers
Employment: Type Full-Time
Work Type: On-site

About the Project

  • Search for Common Ground (Search), in consortium with local co-applications has proposed to implement an 18-month action with the overall goal of fostering inclusive community security approaches to address the systemic drivers of violence and criminality in Bayelsa, Delta, and Rivers States.
  • Bringing together four leading peacebuilding and development organizations in the Niger Delta, the consortium offers a holistic, community-centered approach to addressing core drivers of criminality, violence, and conflict in the region, with a specific focus on the empowerment and inclusion of youth in the security of their respective communities in the Niger Delta.
  • The consortium partners will leverage existing relationships with the action’s diverse target groups, including at-risk youth, local communities impacted by oil production and oil bunkering, state security actors, the private sector, journalists and media actors, key civil society organizations, and policymakers at the state, regional, national, and international levels, to secure broad-based buy-in and participation in the action.
  • Overall, the project will seek to shift how relevant actors think about and approach issues of oil bunkering, criminality, and security in the Niger Delta in favor of more bottom-up, human-centered perspectives.
  • This institutional and social shift is necessary in order to sustainably reduce the prevalence of oil bunkering and other forms of criminality and violence in the region in the long term.

The design of the action centers around four activity streams, each addressing a systemic driver of division, violence, and criminality in Bayelsa, Rivers, and Delta States:

  • Stream 1 will foster intra-community collaboration around issues of social exclusion, lack of economic opportunity, and environmental degradation.
  • Stream 2 will build trust and collaboration between communities, the government, and security actors for more participatory, community-centered security operations.
  • Stream 3 will leverage arts- and culture-based approaches to foster social cohesion between divided communities, both online and offline.
  • Stream 4 will facilitate policy change to institutionalize community-centered security approaches at the local, state, regional, national, and international levels.

Position Summary

  • The Subgrants Manager will report to the Senior Finance Manager. She/he will manage the Subgrants and compliance aspects of the project by ensuring that reports are properly reconciled and up to date and that the respective subgrants, procurement, and internal control processes meet the requirements of both the funders and SFCG.
  • She/he will maintain the subgrantee’s accounting records, maintain a subgrant tracker, provide financial analysis and other key management reports, and provide assistance with budget preparation, reviewing procurement supporting documentation, and conducting periodic compliance reviews.
  • The ideal candidate will have proven experience in financial and grant management in an INGO, nonprofit sector, financial statement preparation and analysis, design, and workflows. She/he will work closely with the Head of Implementation and Project Manager, as well as the Project Finance Coordinator and Officers in the Niger Delta field offices, and collaborate closely with other Abuja HQ staff.

Major Duties and Responsibilities

  • Support the Senior Finance Manager in coordinating, and monitoring the implementation of donor-funded projects and programs.
  • Manage subgrant transactions effectively and efficiently to ensure quality reporting.
  • Coordinates sub-grant start-up processes with respective Sub grantees to ensure smooth project start-up.
  • Conduct pre-award financial risk assessments, determine training needs, and provide capacity building to subgrantees.
  • Serves as primary contact for local subgrantees and subcontractors on administrative items. Ensures inquiries and needs are promptly addressed to develop and continue positive relationships between subgrantees and SFCG.
  • Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.
  • Maintains a transparent and auditable filing system for grant paperwork.
  • Trains local SFCG staff on the purpose, policies, and procedures for grants.
  • Maintains a tracker of all subgrants, subcontracts, and other activities under grants.
  • Establish a grant tracking mechanism in order to effectively follow up on grant activities, determine progress, and make decisions where further action is needed.
  • Work closely with the program department in grant implementation, coordination, and management.
  • Support in the reporting process with Subgrantee staff for updates and Field Offices for approvals before submission to the Finance unit for upload to the system.
  • Ensure that monthly subgrant reports are submitted on time; that reports are coherent and accurate (monthly, quarterly, interim, or final reports).
  • Review Subgrant agreements and coordinate their review with the relevant SFCG field office and Abuja HQ office.  Prepare subgrant agreement modifications when they are needed.
  • Ensure that grants are implemented in compliance with Search guidelines and relevant donor regulations.
  • Maintains close and continuous communication with representatives of those beneficiaries who received assistance from SFCG.
  • Ensure SFCG and donor financial policies and procedures are complied with, and any issues arising from non-compliance are dealt with swiftly and efficiently.
  • Capacity building to ensure grants are managed in compliance with donor requirements
  • Lead start-up and close-out workshops so project staff understand contractual obligations and donor compliance requirements
  • Undertake activities to ensure donor compliance is achieved, including audit support; on-site verification, and data quality via field visits
  • Setting up compliance monitoring systems; and producing compliance reports;
  • Compliance checks in relation to the Procurement manual and Donor requirements
  • Review procurement supporting documentation for completeness and accuracy.
  • Conduct periodic reviews of compliance and internal control processes of the organization.
  • Track and report key functional metrics to reduce expenses and improve effectiveness
  • Control spending and build a culture of long-term savings on procurement costs
  • The position holder will conduct him/herself both professionally and personally in such a manner as to bring credit to SFCG and not jeopardize its mission and objectives;
  • Any other function assigned to him/her by the Supervisor.

Required Qualifications and Experience

  • A Degree in Accounting, Finance, Business Studies, or Social Science (a Master’s Degree in a related subject will be an added advantage).
  • At least seven (7) years of experience working in project and/or grant management and proposal/business development/design.
  • Experience in developing and interpreting donor budgets.
  • Knowledge of development issues, trends, challenges, opportunities, and implications to the community.
  • Proven ability to develop and write grant proposals and concepts, and a track record of winning proposals.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management, and analytical skills.
  • Excellent interpersonal, cultural, and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines, and work under pressure in unstable security environments.
  • Experience in using Office applications, especially Excel, will be a great advantage.
  • Travel to program Units and field offices when necessary to support Reviews and Capacity development process.

Application Closing Date
31st July, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

  • To apply, interested candidates should send their Current Resume and Cover Letter (which includes expectations of compensation and projected start date) to link above.
  • Only applicants invited for an interview will be contacted. No phone calls, please.

Job Title: Project Driver

Location: Port Harcourt, Rivers
Employment: Type Full-Time

Position Summary

  • The project driver will assist in the execution of Search projects through safe and efficient transportation by vehicle of Search authorized passengers, transport goods and services in furtherance of the execution of the responsibilities of those passengers as they relate to Search projects.
  • The driver will also maintain his assigned vehicle to meet all reasonable safety standards and act accordingly in line with Search policies.
  • The driver reports to the Procurement, Admin, and Logistics (PAL) Coordinator.

Duties, Responsibilities, and Accountabilities

  • Maintain professional and reliable driving skills;
  • Observe general traffic rules & safety regulations and request passengers to use their seat belts inside the vehicle at all times;
  • Drive project staff and other authorized personnel to various destinations safely, as assigned;
  • Ensures cost-savings through proper use of vehicle e.g. accurate maintenance of daily vehicle logs, timely fueling of vehicle, and monitoring of usage;
  • Fulfill reporting requirements and maintain proper and accurate records on the vehicle; Logs all trips, daily mileage, gas consumption, oil changes, greasing, etc.; Responsible for the day-to-day maintenance of the assigned vehicle; check oil, water, battery, brakes, tires, etc., performs minor repairs and arranges for major repairs to ensure that the vehicle is kept in top performance and clean;
  • Keenly monitor the security of the vehicle, authorized passengers, and luggage in line with the vehicle policy;
  • Report all major and minor damages and accidents on assigned vehicles to the supervisor in line with SEARCH vehicle policies;
  • Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, vehicle tool kit, and necessary spare parts;
  • Ensures that in the event of an accident, SEARCH rules/policies and traffic regulations are followed;
  • Other office duties such as photocopying, faxing, scanning, relieving at the reception, handling incoming/outgoing telephone calls, screening of visitors, etc.;
  • Perform other logistics tasks such as dispatch and collection of mails, and other relevant items as assigned, and also assist with movement of items within the office premises.

Required Qualifications and Experience

  • A minimum of Primary-level schooling to ensure literacy;
  • A valid driver’s license is compulsory;
  • A good working knowledge of the Plateau terrain;
  • A certificate in Defensive driving from an established driving school/firm is an added advantage;
  • Experience in maintaining and repairing vehicles and being able to anticipate problems and immediately alert the supervisor;
  • Previous driving experience (3 years preferred)
  • The ability to travel, even on short notice;
  • The willingness to work evenings and weekends;
  • Punctuality, reliability, and respect;
  • Streetwise and security conscious;
  • Ability to maintain performance expectations in diverse cultural contexts, psychologically stressful environments, and physical hardship conditions with limited resources;
  • The incumbent should be able to live by the Search International Code of Conduct;
  • Fluency in oral and written English is required for proper documentation of movement records;
  • Good knowledge of other local languages will be an asset.

Application Closing Date
31st July, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Finance Coordinator – Niger Delta

Location: Port Harcourt, Rivers
Employment: Type Full-Time

Position Summary

  • The Finance Coordinator will report to the Senior Finance Manager.
  • He/she will oversee the financial aspect of the project by ensuring that accounts are up to date and that the grant meets the requirements of both the funders and SFCG.
  • S/He will maintain accounting systems, provide financial analysis and other key management reports, and provide assistance with budget preparation.
  • S/he will directly supervise the Field Finance Officer and Finance Assistant and ensure the finance support function is effectively delivered.
  • S/He would be reviewing procurement-supporting documentation and conducting periodic compliance reviews.
  • In addition, s/he would handle payroll and preparation of the consolidated Monthly Financial Reports, carry out account reconciliations and prepare Budget vs Actual reports for monthly review with Project Coordinators The ideal candidate will have proven experience in financial and grant management in the INGO and nonprofit sectors, financial statement preparation and analysis, accounting system implementation, design, and workflows.
  • She/he will work closely with the Head of Program Implementation and the Project Manager, as well as with the Finance Team Lead in Abuja.

About the Project

  • Search for Common Ground (Search), in consortium with local co-applications has proposed to implement an 18-month action with the overall goal of fostering inclusive community security approaches to address the systemic drivers of violence and criminality in Bayelsa, Delta, and Rivers States.
  • Bringing together four leading peacebuilding and development organizations in the Niger Delta, the consortium offers a holistic, community-centered approach to addressing core drivers of criminality, violence, and conflict in the region, with a specific focus on the empowerment and inclusion of youth in the security of their respective communities in the Niger Delta.
  • The consortium partners will leverage existing relationships with the action’s diverse target groups, including at-risk youth, local communities impacted by oil production and oil bunkering, state security actors, the private sector, journalists and media actors, key civil society organizations, and policymakers at the state, regional, national, and international levels, to secure broad-based buy-in and participation in the action.
  • Overall, the project will seek to initiate a shift in the way that relevant actors think about and approach issues of oil bunkering, criminality, and security in the Niger Delta in favor of more bottom-up, human-centered perspectives.
  • This institutional and social shift is necessary in order to sustainably reduce the prevalence of oil bunkering and other forms of criminality and violence in the region in the long term.

The design of the action centers around four activity streams, each addressing a systemic driver of division, violence, and criminality in Bayelsa, Rivers, and Delta States:

  • Stream 1 will foster intra-community collaboration around issues of social exclusion, lack of economic opportunity, and environmental degradation.
  • Stream 2 will build trust and collaboration between communities, the government, and security actors for more participatory, community-centered security operations.
  • Stream 3 will leverage arts- and culture-based approaches to foster social cohesion between divided communities, both online and offline.
  • Stream 4 will facilitate policy change to institutionalize community-centered security approaches at the local, state, regional, national, and international levels.

Major Duties and Responsibilities
Financial Management:

  • Supervise the Field Finance Officer and Assistant to ensure effective service delivery;
  • Ensure proper documentation of transactions is kept in line with financial policies;
  • Ensure all financial documents are stored in hard copies and backed up by scanning into our backup system
  • Supervise and maintain Niger Delta Office’s cash management, optimal bank balance, and bank reconciliation
  • Monitoring currency gains /losses by recording and reconciling them on a daily basis
  • Monitoring of funds to ensure availability for disbursements
  • Ensure timely reconciliation of bank accounts, advances, partner accounts, accruals, payroll, and severance, and ensure that data in books match data in the system (GP) on a monthly basis
  • Correspond with local banks and donors on all financial operational matters
  • Ensure regulatory reports and Tax obligations are properly prepared and timely reported
  • Prepare Monthly Financial Reports (MFR) for review by the SFM and upload them into the Global Finance system
  • Ensure the Balance Sheet is reviewed and a schedule of outstanding balances is prepared and sent to the DFA for review
  • Prepare Budget Vs Actual Project reports and ensure monthly meetings are done with the Project team
  • Prepare and organize internal and external audits
  • Ensure that Search and its partners have practices and policies that support easy audits
  • Facilitate timely audits and responses to auditors, both local and at headquarters
  • The position holder will conduct him/herself both professionally and personally in such a manner as to bring credit to Search and not jeopardize its mission and objectives;
  • Any other function assigned to him/her by the Supervisor.
  • Direct supervision of the Finance team in the Niger Delta Offices
  • Country Director, Senior Finance Manager, Sub-Grants Manager, Consortium Coordinator and Head of Programme Implementation.
  • Finance and program staff in partner organizations and donors.

Minimum Qualifications

  • A Bachelor’s Degree in Finance, Business Administration, or Accounting is required.
  • Professional qualification in accounting (ACCA, CPA, or equivalent)
  • Minimum five years of relevant work experience within an NGO, of which three years should be working with EU and/or US government funds. Experience working within an international NGO is a strong advantage.
  • Experience managing a portfolio of awards from multiple donors
  • Experience preparing for internal audits and implementing audit recommendations
  • Demonstrated ability to build capacity and lead training for staff and partners.
  • Proven ability to be an effective supervisor of staff of varying levels of responsibility
  • Proven ability in setting up and implementing accountability mechanisms
  • Proven ability in financial planning and developing budgets for new business
  • Excellent command of spoken and written English
  • Mastery of Excel is a must
  • Self-guided, strong organizational and planning skills
  • Ability to work independently and under pressure
  • Excellent communication, coaching, and facilitation skills
  • Ability to travel up to 30% within Nigeria.

Application Closing Date
31st July, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Finance Assistant

Location: Delta
Employment: Type Full-Time

Position Summary

  • Search for Common Ground seeks Finance Assistant to provide finance support, liaising closely with the Admin and Logistics in the offices and the finance team to ensure good recordkeeping and liaising with the housekeeping staff to support the smooth running of the office.
  • The position holder will be responsible for a range of bookkeeping responsibilities as well as providing support for finance and project budget management functions.
  • Carrying out and recording relevant financial transactions, as well as coordinating the financial coding of these transactions, will all be part of your daily routine.
  • You will oversee the maintenance and reconciliation of bank records as SFCG receives funding from a number of donors.
  • You will also maintain ledgers and contribute to regular financial reporting.

About the Project

  • Search for Common Ground (Search), in consortium with local co-applications has proposed to implement an 18-month action with the overall goal of fostering inclusive community security approaches to address the systemic drivers of violence and criminality in Bayelsa, Delta, and Rivers States.
  •  Bringing together four leading peacebuilding and development organizations in the Niger Delta, the consortium offers a holistic, community-centered approach to addressing core drivers of criminality, violence, and conflict in the region, with a specific focus on the empowerment and inclusion of youth in the security of their respective communities in the Niger Delta.
  • The consortium partners will leverage existing relationships with the action’s diverse target groups, including at-risk youth, local communities impacted by oil production and oil bunkering, state security actors, the private sector, journalists and media actors, key civil society organizations, and policymakers at the state, regional, national, and international levels, to secure broad-based buy-in and participation in the action.
  • Overall, the project will seek to shift how relevant actors think about and approach issues of oil bunkering, criminality, and security in the Niger Delta in favor of more bottom-up, human-centered perspectives.
  • This institutional and social shift is necessary in order to sustainably reduce the prevalence of oil bunkering and other forms of criminality and violence in the region in the long term.

The design of the action centers around four activity streams, each addressing a systemic driver of division, violence, and criminality in Bayelsa, Rivers, and Delta States:

  • Stream 1 will foster intra-community collaboration around issues of social exclusion, lack of economic opportunity, and environmental degradation.
  • Stream 2 will build trust and collaboration between communities, the government, and security actors for more participatory, community-centered security operations.
  • Stream 3 will leverage arts- and culture-based approaches to foster social cohesion between divided communities, both online and offline.
  • Stream 4 will facilitate policy change to institutionalize community-centered security approaches at the local, state, regional, national, and international levels.

Roles and Responsibilities

  • Support the Finance Lead in effective financial management of the project.
  • Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;
  • Work closely with the administration and Logistics units to ensure timely payments for goods and services rendered to SFCG;
  • Support Finance Lead to strengthen financial and accounting systems – identifying gaps, weaknesses, and issues and recommending and implementing solutions;
  • Ensure compliance with SFCG and donor accounting requirements.
  • Undertake regular reconciliation and other expenditures and income, according to agreed timeframes and standards.
  • Ensure timely remittance of PAYE, Pension, WHT, NSITF, and NHF on a monthly basis.
  • Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.
  • Ensure that all expenditures are charged to the correct budget line.
  • Liaise with the Finance Lead to ensure smooth and proper coordination related to regular payments and purchases
  • Ensure overall financial compliance and management across the consortium
  • Conduct internal verification within the consortium to ensure cost eligibility and compliance
  • Support the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance Lead for upload to the system.
  • Support the Finance Lead to maintain a tracker of all subcontracts and other activities under grants.
  • Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.
  • Manage transactions effectively and efficiently to ensure quality reporting.
  • Do a proper archiving of all supporting documents
  • Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.
  • As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.

Educational Qualification and Required Experience

  • Bachelor’s Degree in Accounting & Finance, Banking and Finance, or Business Administration and Management. An ICAN, ANAN, or ACCA Certification or a Master’s Degree in Accounting would be an added advantage.
  • 1 year or above of professional experience providing finance, administrative, logistical, and/or operational support
  • Experience working in an NGO or civil society is a plus
  • Experience working with little or no supervision

Other Relevant Requirements

  • Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contexts
  • Excellent in English (oral and written)
  • Ability to plan, organize work, communicate, and reports effectively (both in writing and verbally)
  • Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
  • Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
  • Good reporting capacity and experience.
  • Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

Application Closing Date
31st July, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Procurement, Admin, and Logistics (PAL) Coordinator

Location: Port Harcourt, Rivers
Employment: Type Full-Time

Position Summary

  • The PAL Coordinator will provide the main logistical support to the Niger Delta offices (Port Harcourt, Delta, Bayelsa), liaising closely with the Program Team and the finance team to ensure good recordkeeping, as well as liaising with the Admin officers and assistants to support the smooth running of the office.
  • S/he will work under the direct supervision of the PAL Manager and closely with the finance and programs team.
  • The position holder will supervise the PAL Officer, PAL Assistants, the Driver, and the Office Cleaning Staff.
  • The position will be based in Port Harcourt, but travel to the offices in Delta and Bayelsa will sometimes be required.

Procurement Management:

  • Promptly coordinate Search procurement activities in collaboration with the PAL Manager in line with search and donor policies
  • Coordinate procurement process of goods and services, ensure necessary documentation
  • Ensure Search procurement guidelines are adhered to in all Search offices in Nigeria
  • Enforce compliance with procurement threshold and procedures
  • Ensure Search procurement processes are legal and ethical
  • Regularly update the PR tracker to reflect stages of procurement for each request
  • Conduct quote analysis and draft selection memos
  • Interact with contractors in coordination with Admin and Procurement Manager
  • Ensure prompt and correct filing of procurement-related documents both hard and e-copy
  • Support Invitation to bids process.

Administrative & Logistics Management:

  • Supervise the maintenance of office equipment and oversee the repair
  • Liaise with the landlord of the office premises and other operational contacts such as vendors, suppliers, and courier services to keep the office fully functional
  • Ensure that SFCG’s inventory list is updated at regular intervals
  • Ensure that the door security system and key management is functioning properly
  • Manage the office fleet and approve any private vehicle hire
  • Oversee vehicle repairs
  • Maintain and review office logs on travel, inventory, and fuel usage for generators, vehicles, etc.
  • Support staff travel arrangements, relevant documentation (tickets, accommodation, etc.), and any necessary travel support
  • Prepare and submit a monthly logistics report about the above to the Procurement, Admin, and Logistics Manager.
  • Maintain and update the vendor’s database for necessary goods and services
  • Monitor quality and control costs on various office supplies, stationery, hotel accommodation, transportation, and other equipment
  • Provide support to HR where needed
  • Any other function required to undertake broadly in line with the above functions.

Collaborations:

  • Work with members of the PAL team to draft LPOs for contractors
  • Collaborate with the PAL team to ensure a regularly updated inventory tracker for all assets purchased
  • Coordinate with the PAL Manager to draft Contracts
  • Coordinate with the finance unit to ensure payments to vendors are timely
  • Collaborate with the Program team to ensure seamless support of program activities

Asset Management:

Other Duties:

  •  Ensure proper tracking of all Search assets throughout the country
  • Accountable for proper tracking of assets using Equipment Issue / Receipt forms
  • Support asset verification process and submission of asset reports to the Admin and Procurement Manager for review.
  • Ensure spot-checks are done systematically, documented, and reported for all Search assets, inventory, and equipment.
  • Keep colleagues apprised of developments in their own area as appropriate
  • Contribute to staff meetings, and other internal meetings with appropriate content, views and suggestions
  • Fulfill requirements of internal staff management processes including performance reviews, supervisory meetings, etc.
  • Develop strong relationships with all SFCG colleagues and partners to enhance their understanding of admin/logistics and build their knowledge.

Qualifications

  • Bachelor’s Degree
  • 5 years of professional experience carrying out administrative, logistical, and/or operational tasks
  • Effective oral and written English skills.
  • Good level of proficiency in Microsoft Word and Excel
  • Good administrative and organizational skills and ability to keep documentation tidy and accessible
  • High level of attention to detail and accuracy
  • Ability to plan and organize multiple simultaneous tasks efficiently
  • Ease in communicating with colleagues and third parties via email
  • Ability to work independently and ask for clarification where needed
  • Excellent phone etiquette
  • A demonstrated commitment to high professional ethical standards and a diverse workplace

Strategic Objectives

  • Purchasing:  Purchase goods and services at the right time and at the most advantageous price and with proper tax and duty if applicable.
  • Inventory: Ensure efficient management of the movement and storage of goods and maintain inventory at an appropriate level to avoid excessive or shortage of inventory
  • Logistics: Coordinate seamless transportation and accommodation logistics for staff and guests, nationally and internationally
  • Administration: Ensure all offices run smoothly
  • Capacity Building: Identify the skills gap of your direct reports and facilitate the training required

Your competencies must cover:

  • Accountability: Being accountable and passing on accountability for one’s own actions and those of colleagues and the organization.
  • Attention to detail:  The ability to process detailed information effectively and consistently
  • Collaboration: The ability to work effectively with others in order to achieve a shared goal – even when the object at stake is of no direct personal interest possibilities.
  • Creativity: The ability to come up with original and innovative ideas and solutions, to adopt points of view outside the usual parameters.
  • Focus on Quality: Setting high quality standards and striving for continuous improvement and quality assurance.
  • Learning Ability: The ability to absorb new information readily and to put it into practice effectively
  • Adaptability: The ability to remain fully functional by adapting to changing circumstances (environment, procedures and people).

Application Closing Date
31st July, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Title: Head of Program Implementation – Niger Delta

Location: Port Harcourt, Rivers
Employment: Type Full-Time
Work Type: On-site
Start Date: 1st September, 2023

Position Summary

  • Search is seeking an experienced senior leader for our Niger Delta Regional Office. The role will specifically focus on the leadership of an anticipated 18-month project funded by the European Union.
  • The project will be implemented in consortium with co-applicants with the overall goal of fostering inclusive community security approaches to address the systemic drivers of violence and criminality in Bayelsa, Delta, and Rivers States.
  • The position may continue to support additional projects in the Niger Delta region if funding opportunities come in.
  • Bringing together four leading peacebuilding and development organizations in the Niger Delta, the consortium offers a holistic, community-centered approach to addressing core drivers of criminality, violence, and conflict in the region, with a specific focus on the empowerment and inclusion of youth in the security of their respective communities in the Niger Delta.
  • The consortium partners will leverage existing relationships with the action’s diverse target groups, including at-risk youth, local communities impacted by oil production and oil bunkering, state security actors, the private sector, journalists and media actors, key civil society organizations, and policymakers at the state, regional, national, and international levels, to secure broad-based buy-in and participation in the action.
  • Overall, the project will seek to shift how relevant actors think about and approach issues of oil bunkering, criminality, and security in the Niger Delta in favor of more bottom-up, human-centered perspectives.
  • This institutional and social shift is necessary in order to sustainably reduce the prevalence of oil bunkering and other forms of criminality and violence in the region in the long term.

The design of the action centers around four activity streams, each addressing a systemic driver of division, violence, and criminality in Bayelsa, Rivers, and Delta States:

  • Stream 1 will foster intra-community collaboration around issues of social exclusion, lack of economic opportunity, and environmental degradation.
  • Stream 2 will build trust and collaboration between communities, the government, and security actors for more participatory, community-centered security operations.
  • Stream 3 will leverage arts- and culture-based approaches to foster social cohesion between divided communities, both online and offline.
  • Stream 4 will facilitate policy change to institutionalize community-centered security approaches at the local, state, regional, national, and international levels.

Job Responsibilities

  • Leadership and oversight of the Niger Delta Program including representation of Search with all donors, partners, authorities, and other key stakeholders in the Niger Delta Region of Nigeria.
  • Manage the relationship and act as the primary point of contact with the EU and project partners with regard to activity implementation, compliance, collaboration, and management matters relating to the project.
  • Provide technical oversight, administration, fiscal management, and grant and contract administration and management, assuring quality, impact, and cost-effectiveness of the project.
  • Hold overall responsibility for assuring that all assistance provided under the award is technically sound and appropriate for the needs to be addressed and for adequately managing and supervising the work of all field staff, long‐term staff, short‐term staff, consortium partners, and/or sub‐partners, as proposed.
  • Effectively implement the project vision by overseeing the delivery of Search’s activities in all 4 key project activity streams. This includes strong technical expertise in conflict analysis, conflict transformation, community dialogue/peacebuilding structures, economic initiatives for peace, engagement of security actors, human rights, arts and multimedia activities, and journalism in contexts similar to Nigeria’s Niger Delta.
  • Oversee multiple activities simultaneously, including hiring, training, mentoring, and supervising local personnel.
  • Provide strong senior leadership and strategic direction to the project team and as consortium lead, including relationship management with key stakeholders and project partners.
  • Assemble and motivate a team of local staff and short-term consultants, and effectively supervise project personnel.
  • Liaise with Search’s internal teams including the Nigeria Country Team, the West Africa Regional Team, and global HQ teams in Brussels and Washington DC.
  • Represent Search, the project, and the Niger Delta Program at high-level events and meetings, including public speaking engagements on relevant topic areas.
  • Operations: Ensure compliance of staff and partners to Search, donor, and country rules and regulations
  • Ensure adhesion to the logistical and security architecture of the country or regional implementation landscape
  • Infuses organizational Values into all work
  • Other duties that are broadly in line with the above key contributions as assigned.

Experience and Education

  • Master’s Degree (or higher) in Peace and Conflict Studies, Development, Political Science, International Affairs, Social Sciences, or other relevant subjects.
  • Minimum of 15 years of progressively responsible professional experience, with at least 5 years of senior management experience in community-centered conflict transformation and prevention and/or work with Local, State, Regional, National and International actors.
  • Knowledge of and familiarity with EU international assistance program requirements. Senior management level experience in similar grants.
  • Experience managing subgrants and contracts under grants for complex projects. Proven ability to manage all aspects of grant and contract administration, and technical assistance staff with a commitment to teamwork.
  • Professional experience and knowledge of Nigeria and/or West Africa or experience in similar contexts to the Niger Delta region of Nigeria.
  • Experience overseeing conflict transformation Projects is an advantage.
  • Proven ability to manage technical assistance teams and lead multidisciplinary teams while developing a common vision.
  • Demonstrated ability to foster a culture of respect and inclusion.
  • Strong written and verbal communication skills in English is a requirement.

Competency Behavior Indicators (Knowledge, Skills, and Abilities):

  • Motivates colleagues and direct reports to develop while resolving problems within the context of a proactive and broad vision set by the organization.
  • Builds and maintains collaborative relationships with vendors, organizations, professional associations, partners, funders, and Search’s network of experts to facilitate work intended to provide a service to Search.
  • Manages and contributes to both routine activities and initiatives while also making progress on continuous improvement efforts.
  • Juggles multiple demands and adapts to new situations with fresh ideas or innovative approaches.
  • Contributes to the development and implementation of departmental strategy based on organizational goals and objectives.
  • Practices ethical behavior to meet Search’s expectations for conduct, minimizes ambiguity and sets an example for others.
  • Builds a framework and sets in motion a plan to overcome challenges by making sense out of complexity and an uncertain future, staying cognizant of the implications of a choice for the department, and being decisive while also applying flexibility for further change as needed and with changing work plans to meet environmental factors.
  • Sets up procedures and team building to ensure high quality of work (e.g., review meetings).
  • Seeks out creative solutions within a complex and international environment while working within an organizational framework of compliance, ethics, best practices, and standards.
  • Share information, advice, and suggestions to help others to be more successful; provide effective coaching.
  • Sought out as an expert to provide advice or solutions in their technical or functional area.
  • Convenes groups or teams through problem-solving and creative thinking processes, leading to the development and implementation of new approaches, systems, structures, and methods in a Shared Services environment.
  • Involves team members in thought leadership discussions and decision-making to lead to continued growth and development for team, department members, and Shared Services colleagues.
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