Store Assistant at an Indigenous Non-profit and Non-governmental Organization

Do You Have What it Takes to Join Us?

  • We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
  • A reliable individual who is committed, audacious, accountable, and passionate (females and HIV community members are strongly encouraged to apply) with strong core values to work with our highly experienced team at our Head and state offices in the following capacities:
  • A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.

Job Summary

  • The incumbent will be responsible for the maintenance and warehousing of pharmaceutical, laboratory and other healthcare commodities and equipment under ideal conditions and ambient temperatures.
  • Distribution of such commodities and equipment to Supported sites.
  • Updating Bin cards in the Store.

Specific Duties & Responsibilities

  • Maintains a data base of inventory within the assigned Stores/area of the Warehouse.
  • Inputs data as necessary to monitor goods receipts, issuance and stock reorder levels; monitors back orders, handles returned goods and inventory shortages.
  • Prepares periodic detailed stock records and reports
  • Keep track of program commodity expiry details and report findings to the store officer on weekly basis.
  • Maintains pharmaceutical, laboratory and other healthcare commodities and equipment under ideal conditions and ambient temperatures
  • Distributes commodities and equipment to supported sites
  • Supervise the daily, weekly and Monthly housekeeping exercise carried out within and outside the warehouse

Key Performance Indicators

  • Quality and effectiveness of day-to-day warehousing/store keeping activities
  • Error rates (e.g. no. of requisitions with errors)
  • Promptness in alerting/escalating irregularities in asset and person movements to/from the store
  • Number of instances of stock-outs/emergency requisitions from the store
  • Effectiveness of stock replenishment within the stores
  • Effectiveness of order processing following approval
  • Error level of book to physical adjustments at year end
  • Quality of suggestions for improving store keeping/warehousing activities
  • Quality, timeliness and comprehensiveness of daily stock receipts and issuance reports
  • Number and value of theft of stock items due to unlawful entry into the stores
  • Customer satisfaction levels

Qualifications & Experience

  • University Degree or equivalent in Stores Management, Logistics, Business Management or related area.
  • 2 years’ experience in Stores Management with at least 1 years of NGO experience in a similar position, basic modern storeroom and inventory practices; modern warehouse methods preferably in an HIV/AIDS program in a CDC/USAID funded project.
  • At least one years’ Understanding of safety precautions, and procedures used in the receipt, storage, and distribution of merchandise
  • Proficiency in MS Access and Excel use
  • Ability to work as a team worker and demonstrably cooperative with members of other teams, responding quickly and accurately to queries and issues
  • A high level of self-awareness, personal energy, stamina and flexibility.
  • Ability to work creatively, effectively and under own initiative.
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