Logistics Assistant at Qatar Charity Organisation

Responsibilities
Office Operations & Maintenance:

  • Processing and management of tenancy agreement
  • Management of asset register
  • A/C repairs, maintenance, and accessories.
  • Repairs and maintenance of office furniture, electronics, and equipment
  • Electrical repairs and maintenance
  • Office doors and windows maintenance
  • Any other task assigned by the supervisor.

Fleet Management:

  • Vehicle routine servicing/maintenance
  • Assigning of vehicles for trips through requisition form
  • Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles.
  • Vehicle tracking through tracking device
  • Review vehicle logbooks to ensure proper record-keeping and documentation
  • Plans, directs and coordinates the operation of vehicle maintenance and repairs
  • Request for the replenishment of total fuel cards for the vehicles.
  • Fleet data collation and reporting
  • Identify and support in-service training programs for newly employed pilots and annual refresher courses for ALL Pilots.
  • Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.
  • Receive and process vehicle accident and damage reports.
  • Organizes safety programs for all fleet staff
  • Renewal of vehicle papers
  • Tracking of fuel purchases through Total dashboard
  • Purchase of vehicle accessories/washing kit
  • Purchase of vehicles accessories
  • Coordinate sending and receiving of commodities/parcels/working tools
  • Vehicle records and reporting
  • Engagement with vehicle maintenance vendors
  • Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.
  • Any other task assigned by the supervisor.

Security:

  • Processing of monthly Payment of security guards
  • Coordination and supervision of security guards
  • Management of fire alarm system
  • Management of fire extinguishers
  • Facilitate staff training on fire-related and emergency issues in collaboration with HR
  • Ensure functionality of office security lights
  • Any other task assigned by the supervisor.

Requirements
What are we looking for?

  • A Degree in Business / Public Administration or a related field.
  • At least 1 year of working experience in administration and logistics
  • Fluency in English with excellent writing and speaking skills required.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in the English language
  • Experience with Microsoft Word, Excel, PowerPoint and Outlook.
  • Strong team communicator and facilitator between the interests of different departments.
  • Problem-solving ability with equipment
  • Ability to work under pressure.

Application Closing Date

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