Responsibilities
Office Operations & Maintenance:
- Processing and management of tenancy agreement
- Management of asset register
- A/C repairs, maintenance, and accessories.
- Repairs and maintenance of office furniture, electronics, and equipment
- Electrical repairs and maintenance
- Office doors and windows maintenance
- Any other task assigned by the supervisor.
Fleet Management:
- Vehicle routine servicing/maintenance
- Assigning of vehicles for trips through requisition form
- Establish and maintain a well-functioning logistics support operation for the office – effective coordination and use of vehicles.
- Vehicle tracking through tracking device
- Review vehicle logbooks to ensure proper record-keeping and documentation
- Plans, directs and coordinates the operation of vehicle maintenance and repairs
- Request for the replenishment of total fuel cards for the vehicles.
- Fleet data collation and reporting
- Identify and support in-service training programs for newly employed pilots and annual refresher courses for ALL Pilots.
- Ensures that all vehicles have all essential accessories such as umbrella, map, fire extinguisher, toolkit, torch, medical kit etc. Each vehicle should have a checklist that is checked regularly.
- Receive and process vehicle accident and damage reports.
- Organizes safety programs for all fleet staff
- Renewal of vehicle papers
- Tracking of fuel purchases through Total dashboard
- Purchase of vehicle accessories/washing kit
- Purchase of vehicles accessories
- Coordinate sending and receiving of commodities/parcels/working tools
- Vehicle records and reporting
- Engagement with vehicle maintenance vendors
- Liaise with the Procurement team to arrange the management of car rental and vehicle haulage organizations to provide necessary transport services between central and regional offices as and when necessary.
- Any other task assigned by the supervisor.
Security:
- Processing of monthly Payment of security guards
- Coordination and supervision of security guards
- Management of fire alarm system
- Management of fire extinguishers
- Facilitate staff training on fire-related and emergency issues in collaboration with HR
- Ensure functionality of office security lights
- Any other task assigned by the supervisor.
Requirements
What are we looking for?
- A Degree in Business / Public Administration or a related field.
- At least 1 year of working experience in administration and logistics
- Fluency in English with excellent writing and speaking skills required.
- Demonstrable experience in office management and staff coordination.
- Excellent writing and speaking in the English language
- Experience with Microsoft Word, Excel, PowerPoint and Outlook.
- Strong team communicator and facilitator between the interests of different departments.
- Problem-solving ability with equipment
- Ability to work under pressure.
Application Closing Date
