Kyosk Digital Services Limited Job Recruitment

Job Title: Country Purchasing Manager

Location: Lagos
Job Type: Full Time

Job Description

We are looking to bring on board an analytically minded individual to join our team as a Purchasing Manager.
The individual will be tasked with analyzing our current buying systems and create the best practices for day-to-day purchasing operations in partnership with the Finance team.
He/she will be tasked with establishing purchasing goals based on company inventory needs and usage projections; team management including setting clear business objectives for the purchasing team.
This position takes charge of the development and implementation of the purchasing strategy, policies & plans; product pricing strategies; supplier contract renewals, negotiations as well as returns while ensuring quality and cost control.

Roles and Responsibilities
Strategic Alignment:

Champion the development of the purchasing and pricing strategies in the organization and ensure alignment with the overall business strategy.
Lead the development and implementation of proper purchasing policies, controls, SOPs and processes.
Develop, implement and improve business planning capabilities by understanding and challenging market demand as well as leading internal activities to ensure these demands are met.

Operational Excellence:

Spearhead improvements to the current purchasing system that will improve vendor relationships, lower the cost of doing business and improve the turnaround time of orders.
Collaborate with the Warehouse Manager to develop metrics for gauging inventory level needs and then maintain those levels throughout the year.
Play a crucial role in creating profitable ways to manage obsolete and slow-moving stock to help offset losses.
Review technical specifications for products received; ensure we always have multiple options to buy products at the lowest price; ensure we get priority treatment when stock levels are low.

Supplier Management:

Lead all negotiations in the purchase of supplies, equipment, materials and services for the business in accordance with company purchasing policies and budgetary restrictions.
Tracks vendors for payment terms and partners with finance to ensure timely payment.
Establish and maintain effective working relationships with suppliers to support the delivery of purchasing deliverables and manage the Company’s overall working relationships with key supplier partners.

Cost Management:

Represent the company in negotiating contracts with our vendors to guarantee the best prices for products procured including trade and bulk discounts.
Identify opportunities for cost saving for the department and organization at large.
Evaluate and propose new purchasing programs and processes that will improve cost, quality and customer responsiveness.

Product Pricing:

Utilize key information such as market & economic trends, product acquisition price, transport, storage and delivery costs to advise the final product prices.
Work closely with the finance and warehouse teams to inform and review product prices to warrant the best price in the market and attainment of the organization’s profitability plans.
Research and monitor competitor activities to advise management on product pricing and product sources to gain competitive advantage in the market.

Budget management:

Lead the development of the purchasing budget and monitor how it’s spent throughout the financial year.
Create proper forecasting reports for planning purposes in line with market demand and sales performance.
Work closely with the Finance Department in the execution of the purchasing budget, monitor and manage credit line limits in line with the said budget.
Requests credit line increases, and payments as appropriate.

Risk Management & Compliance:

Identifying and evaluating operational risks such as supply, quality, safety, environment, security and regulatory compliance.
Continuously monitor this to ensure proper mitigative actions are in place to cushion the company from exposure and drive consistent adherence.
Evaluate supplier contracts to ensure they are in compliance with government regulations and internal policies.
Review and maintain a good record of purchasing files and records (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation.
Review and monitor capital purchases to ensure compliance with company policies and procedures.

Performance Management:

Manage the company’s day-to-day purchasing activities and ensure that each team member is meeting their personal performance standards.
Maintaining and developing operations performance by implementing KPIs & continuous improvement systems.
Develops and promotes a customer-focused orientation towards purchasing and materials management while promoting a collaborative culture between purchasing and all business units.

People Management and Development:

Recruit and manage a motivated and aggressive team to deliver the purchasing mandate.
Schedule frequent one on one sessions with the team members to evaluate performance, identify areas of development and address any challenges.
Analyze, develop and monitor performance quality measures for the department.
Any other duties assigned from time to time within the purchasing department.

Skills & Experience Required

Bachelor’s Degree in Business Administration, Supply Chain, or related field;
A minimum of 6 – 8 years experience with a minimum of 3 years in a similar role as a Purchasing Manager within FMCG or retail;
Experience in supply and demand planning is an added advantage;
In-depth knowledge of the consumer goods industry with an interest in market dynamics along with an intuitive business sense;
Strong local knowledge, a deep understanding of consumers and a strong commercial acumen;
A good understanding of vendor management software;
A knack for negotiating;
Strong experience in managing teams of people across projects &/or business units; Strong analytical skills with a demonstrable ability to capture and communicate projections as well as to model out various scenarios using Excel;
A hands-on, empathetic and results-oriented approach to leadership and people management; and a ‘no-excuses’, ‘just do it’ approach to getting things done;
Professional certification in Purchasing & Supply will be an added advantage;
Strong financial analysis and forecasting skills. Ability to create and maintain basic financial and operation reports.
Analytical thinker who can work independently with minimal oversight, and the ability to make educated decisions focused on business strategy.
Focused and cost-based mindset – always double-checking to ensure the best deal on products and will not hesitate to make a return if needed.

Competencies:

Strategic Leadership & Orientation;
Strong Commercial Acumen;
Drive for Execution;
Stakeholder Management;
People Development & Management;
Strong Negotiation Skills;
Tech Savvy.

Application Closing Date
15th August, 2023.

How to Apply
Interested and qualified candidates should:

Job Title: People Business Partner

Location: Lagos
Job Type: Full-time
Direct Reports: Learning & Development Lead, HR & Admin Shared Services and Talent Acquisition Executive
Operationally Reports to: Divisional General Managers
Functionally Reports to: Global Head of People

Role Profile

People Business Partner shall be the one who ensures that the people programs and initiatives in the respective country are effective, efficient and aligned to the overall business objectives.
Should be someone who possesses a high degree of work ethic, excellent communication skills, knowledge of labor relations and HR practices, strategic thinking abilities with strong organizational skills.
Role includes, but is not limited to, developing suitable cost-effective organizational structures, talent acquisition and development, skills development, enhancement and development of company culture, enhancement and updating of current policies and procedures.

Key Responsibilities
Strategic Direction:

Development and implementation of strategies to attract, develop and motivate and retain top talent. Working with senior leadership to constantly improve the country’s talent management strategy.
Aid the company in budget allocation in ways that maximize the return of investment thereby reducing attrition; improving employee engagement; enhancing productivity; attraction of superior talent; enactment of better policies and minimization of business disruptions.

Talent Acquisition & Management:

Shall be the one with broad oversight of talent acquisition activities in the country. Shall be required to support in the filling of managerial and strategic roles that ensure the consistent levels of workforce talent.
Shall also take charge of planning and guiding talent needs and goals within the country thereby contributing to the overall success of the business.
Takes full responsibility for both pre boarding and onboarding and has oversight over the procedure in scheduling the new hires training and the company policies surrounding onboarding.

HR Operations and Administration:

In this regard the People / HR Director shall oversee the overall management of the workforce of the country.
Shall work with others in their team to modernize and digitize outdated systems including payroll and HRMIS. Treat employees as internal customers and increase employee satisfaction.
Ensure employees do receive support on a day to day basis and answer questions about benefits and company policies. Keep track of and analyze HR metrics.

Culture and Employee Relations:

Shall be responsible for leading the vision, strategy and development and execution of organizational effectiveness, talent and culture management programs within the country aimed at advancing the mission and enhancing business results.
Shall partner with the leadership team and key stakeholders to ensure the development and advancement of an empowered, inclusive values driven workplace culture and actively plan for and address and forecast future culture and employee relations needs, inclusive of change management.
This shall include strategies that improve communication and collaboration between management and employees and ensuring the workforce is reflective of our communities and the divergent population we serve.

Performance & Learning and Development:

Responsible for overseeing and managing all activities in their country as per the performance management cycle. Provision of proactive and responsive support and advice to management of performance management related issues from planning, monitoring and evaluation.
Responsible for the interpretation and application of the performance management policy and all other frameworks guiding management of performance in the respective country. Implement a performance tracking progression from goal setting, reviews and evaluations to support individual, team and organizational performance.
Drive targeted communication and capacity building programs in the performance management process to enable managers to effectively evaluate, measure and optimize performance and productivity.
Oversee the learning and development programs, workshops, trainings, seminars and other activities that help the employees grow and develop professionally.

Compensation & Benefits Management:

Strategizes, plans, creates and oversees every element of the country’s remuneration system which includes salaries, bonuses, leave, welfare benefits, medical and retirement plans and relevant compensation and benefits policies and procedures.
Shall carry out benchmarking for the current compensation and benefits against the macro environment.
Will be required to: develop and implement a remuneration and rewards strategy; advise senior managers on compensation issues; managing the salary review process; and overseeing role or job changes within the organization.

Succession Planning:

Will be responsible for assisting managers and relevant heads of department in identification and selecting employees to fill gaps that have been left in the talent due to anticipated or unanticipated vacancies in various positions.
Shall ensure that the organization aptly: adapts to demographic changes and talent scarcity; identifies skill gaps and training needs; retains institutional knowledge in a knowledge economy; boosts morale and retention by investing in employees; and replaces unique or highly specialized competencies.

Reports:

Develop, prepare and furnish the operational and functional reports with reports for all the above, including relevant metrics on a weekly, monthly, quarterly and annual basis.

Minimum Qualifications & Desired Skills

A Bachelor’s Degree in Human Resource or related field;
An MBA in HR, management, business or experience in management consulting or similar will be an added advantage;
Relevant Post-Graduate and/or Professional Body Qualifications;
10 years inter-functional experience in Human Resource / People Management with at least 5 years in senior management.
Experience in FMCG or retail is preferred;
Demonstrated success in Human Resource Management Information Systems deployment;
Versatile business / functional professional;
Proven ability to articulate the company’s vision and rally the team to achievement;
Deep experience and understanding of Human Nature and Talent Management in Culture Deployment.;
Demonstrated Coaching and Mentoring successes;
A calm and insightful disposition in VUCA and high-pressure environments.