Administration Officer at Food Concepts Plc

Job Purpose

  • To provide administrative support to the organization
Core Responsibilities and Key Result Areas

Administrative Functions:

  • Arrange to receive diesel supply from the vendor at the HQ in conjunction with the Security, W/H and Process & Internal Control team
  • Collects requests for diesel usage and supplies warehouse trucks and HQ generators daily
  • Daily update the diesel record for all trucks and generators.
  • Coordinates the activities of the cleaners in HQ & Training Centre.
  • Monitors the activities of the Corporate Guards and Mopol in HQ and TC.
  • Updates the records of vehicle paper documentation, renewals
  • Opens the office every morning by 6.30 am to cleaners and checks that all are appliances in the office are intact.
  • Opens the office on Saturdays and Public holidays to all staff.
  • Coordinates the activities of the PSP in charge of waste collection from HQ and ensure that the dumpsite is constantly cleaned.
  • Maintain a database of all staff for staff Identifications cards. Issuance and replacement where necessary.
  • Periodic visits/contacts through CUG to all Mainland stores for support

Facility Operations:

  •  Inspect office premises checking all appliances, facilities as well as security of the warehouse facilities

Inventory Maintenance and Record-Keeping:

  • Place orders for diesel supply and maintain all associated records
  • Perform requisition, delivery and distribution of supplies as well as adequate maintenance of inventory
  • Ensure management and monitoring of relevant records and reports
  • Manage diesel supplies stock and place orders
  • Manage cleaning material supplies from the warehouse and place orders
  • Prepare regular reports on cleaning weekly and diesel supplies daily and final report on a monthly basis.

Key Performance Indicators:

  • Timely response to employee queries and requests
  • Quality of the internal administrative processes/procedures
Job Specifications
  • Minimum of OND is required
  • Minimum of 2 years work experience in an administrative capacity in a similar industry/environment
  • No professional membership is required.
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