Job Purpose
- To provide administrative support to the organization
Core Responsibilities and Key Result Areas
Administrative Functions:
- Arrange to receive diesel supply from the vendor at the HQ in conjunction with the Security, W/H and Process & Internal Control team
- Collects requests for diesel usage and supplies warehouse trucks and HQ generators daily
- Daily update the diesel record for all trucks and generators.
- Coordinates the activities of the cleaners in HQ & Training Centre.
- Monitors the activities of the Corporate Guards and Mopol in HQ and TC.
- Updates the records of vehicle paper documentation, renewals
- Opens the office every morning by 6.30 am to cleaners and checks that all are appliances in the office are intact.
- Opens the office on Saturdays and Public holidays to all staff.
- Coordinates the activities of the PSP in charge of waste collection from HQ and ensure that the dumpsite is constantly cleaned.
- Maintain a database of all staff for staff Identifications cards. Issuance and replacement where necessary.
- Periodic visits/contacts through CUG to all Mainland stores for support
Facility Operations:
- Inspect office premises checking all appliances, facilities as well as security of the warehouse facilities
Inventory Maintenance and Record-Keeping:
- Place orders for diesel supply and maintain all associated records
- Perform requisition, delivery and distribution of supplies as well as adequate maintenance of inventory
- Ensure management and monitoring of relevant records and reports
- Manage diesel supplies stock and place orders
- Manage cleaning material supplies from the warehouse and place orders
- Prepare regular reports on cleaning weekly and diesel supplies daily and final report on a monthly basis.
Key Performance Indicators:
- Timely response to employee queries and requests
- Quality of the internal administrative processes/procedures
Job Specifications
- Minimum of OND is required
- Minimum of 2 years work experience in an administrative capacity in a similar industry/environment
- No professional membership is required.
