Public Relation & Human Resource Officer at Qatar Charity Organisation

Job Brief

  • We are looking for a Public Relation & Human Resource Officer to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating the HR database, and processing employees’ requests.
  • Our Public Relation & Human Resource Officer position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.
  • Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.

Responsibilities
Human Resources (40%):

  • Participating in recruitment efforts.
  • Posting job ads and organizing resumes and job applications.
  • Scheduling job interviews and assisting in the interview process.
  • Collecting & Controlling employee’s data & documents.
  • Ensuring background and reference checks are completed.
  • Preparing new employee files.
  • Overseeing the completion of compensation and benefit documentation
  • Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
  • Administering new employment assessments.
  • Serving as a point person for all new employee questions.
  • Working on Work Permit applications.
  • Processing payroll, which includes ensuring vacation and sick time are tracked in the system.
  • Answering payroll questions.
  • Coordinate with the relative department to prepare & submit the monthly payroll.
  • Maintaining current HR files and databases.
  • Updating and maintaining employee contracts, employment status, and similar records.
  • Maintaining records related to grievances, performance reviews, and disciplinary actions.
  • Performing file audits to ensure that all required employee documentation is collected and maintained.
  • Completing termination paperwork and assisting with existing interviews.
  • Manage in conducting internal training courses.
  • Register external training programs for employees.
  • Control training hours and training records.
  • Manage in conducting internal training courses.
  • Register external training programs for employees.
  • Control training hours and training records.
  • Performs other related duties as assigned.

Public Relation (30%):

  • Follow-up training plans and keep documents related.
  • Contribute to the follow-up and monitor training plan for the staff in accordance with QC requirements and guidelines.
  • Organizing the attendance of promotional events such as press conferences, open days, exhibitions, and visits.
  • Organizing, arranging, and supervising the opening ceremonies of projects in coordination with Qatari embassies, operations sector, international programs, and relevant departments.
  • Communicate and coordinate with various government agencies for the purpose of cooperation and partnership in coordination with other relevant departments.
  • Contribute to the preparation and planning of the association’s advertising campaigns.
  • Receiving delegations and personalities visiting the office.
  • Speaking in interviews, press conferences and presentations.
  • Dealing with inquiries from the public, the press, and relevant organizations.
  • Analysis of media coverage about the association.
  • Strengthening the relationship between the employees and the association.
  • Filming and documenting events.
  • Making documentaries about the office’s achievements.

Administration (30%):

  • Perform administrative activities of the Head Office under the assignment of HR Team Leader.
  • Prepares purchase orders for the human resource unit.
  • Implement entry and exit procedures for employees.
  • Organize internal integration/ employee engagement events and activities.
  • Maintain proper filing of the daily worker’s payment documents.
  • Ensure filing of all admin documents.
  • Manage the storage and security of documents.
  • Manage the Admin staff.
  • In close relationship with the Admin & HR Officer, follow up on the information and modifications which can influence the work.

Requirements

  • Having a Bachelor’s Degree in Business Administration or related fields,
  • Having at least three years experience with I/NGOs in operation units, preferably in Admin/HR,
  • Be careful, detail-oriented, and well-organized.
  • Be able to prioritize and plan work activities as to use time efficiently.
  • Extensive knowledge of office management systems and procedures.
  • Having the ability to operate office stationery.
  • Having excellent written and verbal communication skills.
  • Proficient in Microsoft Offices programs, especially Excel & Outlook.
  • Having the ability to maintain confidential information.
  • Be Interested in developing a career in Human Resource Management Field.
  • Having a good command of Arabic &English.
  • Be hard-working, willing to learn new things, and having can-do-attitude.
  • Be honest, enthusiastic, and self-motivated.
  • Be proactive and creative.

Application Closing Date
31st July, 2023.

Method of Application
Interested and qualified candidates should send an updated copy of their CV to: hr.opportunity.qc@gmail.com using the Job Code “PR 001” as the subject of the mail.

Important Instructions to Keep in Mind when Applying

  • A CV must be attached in a PDF format containing all personal information and qualifications mentioned above or the one not listed, The CV should be in English.
  • Cover Letter must be attached in a PDF format
  • An identity document (a copy of the identity card or passport) must be attached to the file.
  • If the file is incomplete or the data is not clear, the application will be excluded from the list of applicants and will not be considered.
  • We will inform the shortlisted candidates about the second interview and be ready for the test. (IF it is needed) *
  • For any additional questions about the employment application, you can reach out via email: qcnigeria@qcharity.org
0 Shares:
Leave a Reply

Your email address will not be published. Required fields are marked *

You May Also Like
Read More

IPI Group Limited Job Recruitment

Job Title: Office Assistant Location: AbujaEmployment Type: Full Time About the job Responsibilities Qualifications Job Title: Frontend Developer Location: AbujaEmployment…