Job Brief
- We are looking for a Public Relation & Human Resource Officer to perform a variety of personnel-related administrative tasks. You will support the HR department in duties like posting job ads, updating the HR database, and processing employees’ requests.
- Our Public Relation & Human Resource Officer position requires excellent organizational skills and the ability to handle sensitive information confidentially. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.
- Ultimately, you will gain HR experience in a fast-paced work environment by supporting and improving all HR functions.
Responsibilities
Human Resources (40%):
- Participating in recruitment efforts.
- Posting job ads and organizing resumes and job applications.
- Scheduling job interviews and assisting in the interview process.
- Collecting & Controlling employee’s data & documents.
- Ensuring background and reference checks are completed.
- Preparing new employee files.
- Overseeing the completion of compensation and benefit documentation
- Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.)
- Administering new employment assessments.
- Serving as a point person for all new employee questions.
- Working on Work Permit applications.
- Processing payroll, which includes ensuring vacation and sick time are tracked in the system.
- Answering payroll questions.
- Coordinate with the relative department to prepare & submit the monthly payroll.
- Maintaining current HR files and databases.
- Updating and maintaining employee contracts, employment status, and similar records.
- Maintaining records related to grievances, performance reviews, and disciplinary actions.
- Performing file audits to ensure that all required employee documentation is collected and maintained.
- Completing termination paperwork and assisting with existing interviews.
- Manage in conducting internal training courses.
- Register external training programs for employees.
- Control training hours and training records.
- Manage in conducting internal training courses.
- Register external training programs for employees.
- Control training hours and training records.
- Performs other related duties as assigned.
Public Relation (30%):
- Follow-up training plans and keep documents related.
- Contribute to the follow-up and monitor training plan for the staff in accordance with QC requirements and guidelines.
- Organizing the attendance of promotional events such as press conferences, open days, exhibitions, and visits.
- Organizing, arranging, and supervising the opening ceremonies of projects in coordination with Qatari embassies, operations sector, international programs, and relevant departments.
- Communicate and coordinate with various government agencies for the purpose of cooperation and partnership in coordination with other relevant departments.
- Contribute to the preparation and planning of the association’s advertising campaigns.
- Receiving delegations and personalities visiting the office.
- Speaking in interviews, press conferences and presentations.
- Dealing with inquiries from the public, the press, and relevant organizations.
- Analysis of media coverage about the association.
- Strengthening the relationship between the employees and the association.
- Filming and documenting events.
- Making documentaries about the office’s achievements.
Administration (30%):
- Perform administrative activities of the Head Office under the assignment of HR Team Leader.
- Prepares purchase orders for the human resource unit.
- Implement entry and exit procedures for employees.
- Organize internal integration/ employee engagement events and activities.
- Maintain proper filing of the daily worker’s payment documents.
- Ensure filing of all admin documents.
- Manage the storage and security of documents.
- Manage the Admin staff.
- In close relationship with the Admin & HR Officer, follow up on the information and modifications which can influence the work.
Requirements
- Having a Bachelor’s Degree in Business Administration or related fields,
- Having at least three years experience with I/NGOs in operation units, preferably in Admin/HR,
- Be careful, detail-oriented, and well-organized.
- Be able to prioritize and plan work activities as to use time efficiently.
- Extensive knowledge of office management systems and procedures.
- Having the ability to operate office stationery.
- Having excellent written and verbal communication skills.
- Proficient in Microsoft Offices programs, especially Excel & Outlook.
- Having the ability to maintain confidential information.
- Be Interested in developing a career in Human Resource Management Field.
- Having a good command of Arabic &English.
- Be hard-working, willing to learn new things, and having can-do-attitude.
- Be honest, enthusiastic, and self-motivated.
- Be proactive and creative.
Application Closing Date
31st July, 2023.
Method of Application
Interested and qualified candidates should send an updated copy of their CV to: hr.opportunity.qc@gmail.com using the Job Code “PR 001” as the subject of the mail.
Important Instructions to Keep in Mind when Applying
- A CV must be attached in a PDF format containing all personal information and qualifications mentioned above or the one not listed, The CV should be in English.
- Cover Letter must be attached in a PDF format
- An identity document (a copy of the identity card or passport) must be attached to the file.
- If the file is incomplete or the data is not clear, the application will be excluded from the list of applicants and will not be considered.
- We will inform the shortlisted candidates about the second interview and be ready for the test. (IF it is needed) *
- For any additional questions about the employment application, you can reach out via email: qcnigeria@qcharity.org
